(Senior) Executive Assistant, Management Office

Brief Summary

Join our dynamic team as a Senior Administrative Support Professional, where you will play a crucial role in enhancing the efficiency of our leadership through exceptional administrative support. This position offers the chance to contribute meaningfully to key initiatives within a prominent healthcare institution.

Responsibilities

• Provide comprehensive administrative support to the senior management team. Organize and coordinate meetings, including the preparation of agendas, materials, and minutes, while tracking follow-ups on key issues. Conduct data collation and analysis, preparing presentation slides, reports, and essential documents. Assist in the planning and execution of strategic projects to enhance operational impact. Manage procurement and requisition processes, including soliciting quotations and processing invoices for finance. Prepare and submit departmental expense claims and maintain accurate records. Manage all incoming and outgoing correspondence. Perform various administrative tasks including typing, sorting, filing, scanning, and photocopying documents. Organize and maintain calendars for meetings, clinical work, and events. Arrange overseas travel logistics and itineraries as required. Undertake additional responsibilities as assigned by the Reporting Officer.

Requirements

• Minimum GCE A Level or Diploma with a strong interest in healthcare. Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint). Excellent written and verbal communication skills. Detail-oriented with the ability to manage multiple tasks and deadlines effectively. Strong interpersonal skills to engage with various stakeholders. Possess strong analytical and problem-solving skills.