Senior Executive Assistant & CEO Office Manager

Location: Singapore

Salary: SGD 8,000 - 10,000 per month

Experience: 6 - 12 years

Education: MBA (Business Management or equivalent) preferred

Role Overview

We are seeking a highly capable and proactive Senior Executive Assistant & CEO Office Manager to support the CEO across business, operational, and personal priorities.

This is a high-impact, execution-driven role requiring someone who can independently manage the CEO's office, ensure seamless follow-through on strategic initiatives, and handle personal and business responsibilities with equal efficiency and discretion.

You will act as a central point of coordination between the CEO and internal/external stakeholders, ensuring that priorities are tracked, communicated, and delivered effectively.

Key Responsibilities

1. CEO Office Management & Execution

• Manage and coordinate all day-to-day activities of the CEO's office

• Track, prioritize, and drive execution of CEO directives across departments

• Maintain a structured system to monitor decisions, action items, and deadlines

• Proactively brief and remind the CEO on key priorities, commitments, and follow-ups

• Ensure alignment and accountability across teams on CEO-led initiatives

2. Executive Coordination & Follow-ups

• Liaise with senior executives and department heads on behalf of the CEO

• Drive timely follow-ups on assigned tasks, ensuring clear timelines and deliverables

• Communicate expectations professionally and assertively across stakeholders

• Act as a bridge between the CEO and leadership team to ensure smooth execution

3. Meeting Management & Communication

• Attend key meetings with the CEO

• Prepare agendas, document minutes, and clearly capture action items

• Align stakeholders on deliverables and timelines post-meetings

• Ensure consistent follow-through and closure of action points

4. Business Support & Strategic Assistance

• Support execution of business priorities and operational initiatives

• Assist in preparing presentations, reports, and internal communications

• Provide structured inputs and insights where required

• Help streamline workflows and improve efficiency within the CEO's office

5. Personal & Lifestyle Management

• Manage the CEO's personal calendar, including family and social commitments

• Coordinate domestic and international travel (business and personal)

• Handle confidential personal matters with high discretion

• Ensure smooth planning and execution of personal events and engagements

6. Real Estate & Vendor Management

• Oversee multiple real estate properties owned by the CEO

• Manage vendors, service providers, and maintenance activities

• Track contracts, payments, and vendor performance

• Ensure smooth day-to-day management of all property-related matters

Candidate Profile

Qualifications & Experience

• MBA in Business Management or related field preferred

• 6-12 years of experience in executive support, operations, consulting, or similar roles

• Prior experience supporting senior leadership or C-suite executives is highly preferred

Key Skills & Competencies

• Strong ownership mindset with the ability to drive tasks independently

• Excellent organizational and multitasking abilities

• High level of professionalism, discretion, and integrity

• Strong communication and stakeholder management skills

• Ability to follow through firmly and professionally with senior stakeholders

• Detail-oriented with strong execution discipline

• Ability to thrive in a fast-paced, dynamic environment