Job Title: Senior Executive, Administration (2-year contract)
University-Level Unit: Yong Loo Lin School of Medicine
Faculty/Department-Level Unit: Alice Lee Centre for Nursing Studies
Employee Category: Executive & Administrative
Posting Start Date: 27/07/2026
Location_ONB: Kent Ridge Campus
Job Description
The appointee will assist the PI managing a research team, administrating grants and other administrative related work.
MAJOR DUTIES AND RESPONSIBILITIES(A)PRIMARY/SPECIFIC (80%)1.General Administration
- Assist PI with team management and coordination for seamless research operation
- Manage recruitment process of potential new staffs and scheduling of relevant trainingas required
- Assist team members with administrative or operational tasks and paperwork fordifferent projects, e.g., access card application2.Grants Administration
- Assist with grant submission
- Assist with budgeting and managing research funds
- Assist with grant related report submission3.Finance
- Monitor and follow up with payment for research activities, e.g., investigation costs forvarious research activities
- Assist with verifying payment related to research operation
- Manage and assist in research participants reimbursement for various research projects
- Manage team members (e.g., student RAs) claims and payments4.Research Contracts/Agreements
- Manage research project agreements and liaise with various sites, stakeholders anddepartments (i.e. research office and departments)
- Arrange meetings, accurate recording of minutes
- Assist PI to follow up with tasks assigned and timeline for completion5.Inventory Management
- Procurement and maintenance of study procedure supplies
- Maintain research policies and ensure compliance through regular monitoring ofrelevant documents and internal audit
- Maintain basic bookkeeping of staff records and other relevant documents
(B)GENERAL (20%)
- You will undertake any other duties as specified by the Reporting Officer (e.g., assists withethic submission or activities related to research operation, data monitoring andmanagement).2.You will be expected to obtain additional training to improve required skills.
Qualifications
- Bachelor degree in relevant discipline (e.g., business administration, research administration,healthcare, science, engineering)
- Relevant experience is preferred
- Quicker learner, embrace challenges and failures as learning opportunities
- Inquisitive mind and can think on your feet
- Able to work independently and meticulously
- Excellent organizational skills with attention to details
- Excellent written and verbal communication skills
- Possess strong interpersonal skills and value team work
- Able to proactively reach out to team members to render support
- Flexibility to work on weekends and after hours if required
More Information
Location: Kent Ridge Campus
Organization: Yong Loo Lin School of Medicine
Department : Alice Lee Centre for Nursing Studies
Employee Referral Eligible: No
Job requisition ID : 33873
