Job Title: Senior Executive, Administration (1-year contract)
Posting Start Date: 09/06/2026
Job Description
The Senior Executive, Administration will play an integral role supporting the HR Partnering team to guarantee a seamless and effective operational flow within the School. Additionally, this position provides vital administrative coordination for the Vice Dean (Administration) office.
This individual must demonstrate exceptional organisational capacity, resourcefulness, and adaptability, thriving in a fast-paced environment where managing competing priorities is the norm. The role requires unwavering professionalism and discretion, especially when handling sensitive or confidential material.
Key Responsibilities
- Manage end-to-end processes for staff lifecycle events including reappointments, onboarding, offboarding, orientation sessions, and exit interviews, specifically catering to Executive and Administrative level staff.
- Develop and coordinate job requisitions and postings, ensuring accurate and timely maintenance of all HR documentation, records, and tracking systems.
- Support HR Partnering team operations by maintaining robust documentation practices, supporting compliance with all University policies and procedures.
- Contribute to various ad-hoc human resources projects to foster a culture of recognition and continuous improvement.
- Deliver comprehensive administrative and secretariat support to the Vice Dean (Administration), including managing schedules, meeting coordination, and correspondence.
- Uphold confidentiality, managing sensitive data and communications with the highest standards of professionalism and discretion.
Qualifications
Required Qualifications and Experience
- A minimum of a Bachelor's degree complemented by at least three years of relevant professional experience in human resources operations, administration, or a closely related field.
- Previous experience supporting HR administration or operational teams, with secretariat support skills considered a strong advantage.
- Demonstrated ability to organise and coordinate multiple responsibilities efficiently while meeting stringent deadlines.
- Resourceful and self-directed, capable of functioning autonomously with minimal supervision while maintaining high attention to detail.
- Exceptional interpersonal and communication skills, enabling effective engagement and collaboration with diverse stakeholders at all organisational levels.
- Proven ability to manage confidential and sensitive information with discretion, maintaining trust and integrity.
- Proficient in the Microsoft Office suite including Word, Excel, PowerPoint, and collaboration tools like Teams, facilitating smooth and effective communication and documentation.
