About us
At TFD Collective, we merge strategy, creativity, and production to craft innovative multi-dimensional experiences and campaigns. By setting new standards in events and design, we continuously aim for excellence and innovation to elevate the industry. Our team is committed to perfecting our craft while redefining the boundaries of design and event production. We embrace a forward-thinking approach that inspires impactful, results-driven creations.
About the role
The Senior Event Executive is a highly organized and solutions-driven professional dedicated to the successful planning and delivery of exceptional event experiences. Serving as a key liaison between clients, internal teams, and external partners, this role ensures every project is executed seamlessly while maintaining the highest standards of quality, creativity, and operational excellence.
Beyond managing day-to-day event execution, the Senior Event Executive ensures that every project is thoughtfully planned, commercially responsible, and aligned with the client's objectives and brand vision. The role brings a collaborative and human-centric approach to project delivery, balancing attention to detail with proactive communication, adaptability, and a commitment to delivering outstanding client experiences.
The Senior Event Executive plays a critical role in coordinating cross-functional teams, managing project timelines and budgets, mitigating operational risks, and driving successful event outcomes. In parallel, the role contributes to continuous process improvements and supports the company's commitment to delivering innovative, high-impact experiences.
Responsibilities
1. Event Planning & Project Management
- Lead the planning and execution of multiple events from concept through completion.
- Develop comprehensive project timelines, operational plans, budgets, and production schedules.
- Coordinate project deliverables across internal teams and external partners to ensure timely execution.
- Identify project risks and implement proactive solutions to maintain delivery excellence.
2. Client Management
- Serve as the primary point of contact throughout the event lifecycle, ensuring clear communication and strong client relationships.
- Understand client objectives and translate them into effective event execution strategies.
- Provide regular project updates while managing expectations, timelines, and deliverables.
- Conduct post-event evaluations and identify opportunities to enhance future projects.
3. Event Delivery & Operational Excellence
- Provide end-to-end oversight of event operations, ensuring smooth execution on-site.
- Manage vendors, venues, suppliers, and production partners to deliver high-quality event experiences.
- Ensure operational plans are aligned with project objectives, safety requirements, and company standards.
- Respond effectively to on-site challenges while maintaining professionalism and service excellence.
4. Budget & Resource Management
- Develop and monitor project budgets to ensure commercial efficiency and cost control.
- Manage procurement, quotations, and vendor negotiations to achieve value without compromising quality.
- Track project expenses and maintain accurate financial documentation throughout the project lifecycle.
5. Cross-Functional Collaboration
- Work closely with Creative, Design, Production, and Operations teams to ensure seamless project delivery.
- Coordinate resources and facilitate effective communication across all stakeholders.
- Provide guidance and support to junior team members while fostering a collaborative and accountable working environment.
6. Continuous Improvement
- Contribute to the refinement of event management processes, operational workflows, and project documentation.
- Share project learnings and best practices to strengthen team capability and delivery standards.
- Stay informed of industry trends and emerging event solutions to continuously elevate client experiences.
Requirements
- Minimum 5–7 years of experience in event management, project management, client servicing, or a related field.
- Equivalent practical experience in managing medium to large-scale events is acceptable.
- Proven experience delivering corporate events, conferences, exhibitions, launches, or integrated marketing activations.
- Strong project management, organizational, and stakeholder management skills.
- Demonstrated ability to manage multiple projects and deadlines simultaneously.
- Excellent communication, negotiation, and problem-solving abilities.
- Experience working within event agencies, marketing agencies, or creative environments is preferred.
