Wood has an opportunity for a SeniorDocument Controller. There is an increased thrust to deliver our services for the growing Asian market. As a result of this, Document Management Department operation is expanding and evolving to manage the challenges of regional projects that continue to pose challenges in offering our services through a global talent pool.
Overview / Responsibilities
- Sending out DNF Full completion (Non-Projects & Projects) once received the confirmation from respective engineers.
- Supporting Internal (Non- Projects & Projects) in uploading & check-in documents save in the DC check-in folder in AIMS and update in E-system and critical folder (for PEFS, PSM, ISN, HAC, Plot Plan) save the pdf (if any)
- Supporting Internal (Non- Projects & Projects) in doc request in E-system/ Assai Web and check-out doc in AIMS / Assai Ops & Assai Mod
- Uploading & Check-in documents / drawings for Wood Projects (EGS- EOG1-EOG2, MEG & SERAYA -SMPO1, MPO2, PODU1, PODU2)
- Doc request (retrieval) (DRF) for All Wood Projects for information, Design & As-Built and check-in/check-out in E-system and AIMS. Generate the Transmittal for PEL approval, once approved send back to Wood together with the requested docs and saved the full doc request and generated transmittal to folder in the completed folder in External EPCM folder
- Issuing/allocate doc number request for all discipline & doc type (knowledge in identifying Unit numbers, discipline code, status code)
- Tag and Line Number request received for all Woods Projects to Design office team (Mech, CSA & PEFS, I&E) and once approved by PEL, to send out to Wood.
- Check-in documents for the return As-Built in AIMS/ push back to Assai and update in E-system. Send notification for PEL for approval for check-in in AIMS and final checking from Design Team to inform to check-in in the DC folder in AIMS
- Send out Overall Doc Status to Wood to follow up the documents requested for those documents not in use to return as RETURN WITHOUT REVISION to update in E-system.
- Send reminder for Client PEL/engineer for pending documents/drawings for review
- Supporting Wood-DC to download documents (Design / Vendor) from doc store for Client review/information to be saves in Clients sharepoint
- Assisting Client engineers for retrieval of documents in Assai
Skills / Qualifications
- Minimum 3 to 5 years of relevant experience
- Secondary Level / Graduate with good computer knowledge
- Basic Communication Skills
- Experience in Electronic Document Management System (Assai) in project phase
- MS Office
- PDF Editing Applications
