About the Role
We are looking for an experienced corporate governance professional to support corporate governance and corporate secretarial activities across an international portfolio of legal entities. This hands-on role is responsible for ensuring statutory compliance, supporting board governance, maintaining corporate records, and facilitating corporate actions across multiple jurisdictions.
Working closely with Legal, Compliance, Finance, Tax, HR, and external service providers, you will play a key role in strengthening governance practices, maintaining corporate records, and supporting the organisation's continued international expansion.
Responsibilities
- Manage corporate secretarial matters across the organisation's portfolio of legal entities.
- Ensure all entities remain in good standing by overseeing statutory filings and corporate governance obligations.
- Coordinate entity incorporations, restructurings, dissolutions, and ongoing corporate maintenance across multiple jurisdictions.
- Coordinate board, committee, and shareholder meetings, including preparing agendas, resolutions, minutes, and governance documentation.
- Maintain statutory registers, constitutional documents, delegated authority records, and corporate governance databases.
- Coordinate director and shareholder appointments, authorised signatories, powers of attorney, and other corporate approvals.
- Support regulatory, governance, and corporate projects requiring corporate approvals and statutory documentation.
- Manage relationships with external corporate secretarial service providers, registered agents, legal advisers, and relevant government authorities.
- Develop and continuously improve governance frameworks, SOPs, templates, and corporate secretarial processes to support operational efficiency and scalability.
Requirements
- At least 5 years of experience in corporate secretarial, corporate governance, entity management, or a related function within a multinational organisation, financial institution, or professional services firm. Exceptional candidates with fewer years of experience will also be considered if they demonstrate strong ownership, adaptability, and a willingness to learn in a fast-paced environment.
- Bachelor's degree in Law, Business Administration, Corporate Governance, or a related discipline.
- Professional qualification such as CGI (formerly ICSA) or an equivalent certification is advantageous.
- Strong knowledge of corporate governance principles and statutory compliance across multiple jurisdictions.
- Experience supporting board and shareholder governance within a complex international organisation.
- Excellent written communication, drafting, and stakeholder management skills.
- Strong organisational skills with exceptional attention to detail, particularly in maintaining statutory records, preparing certified true copy (CTC) documents, supporting audits, and ensuring governance documentation remains accurate, complete, and up to date.
Profile
- Highly organised with excellent planning and execution skills.
- Demonstrates a strong sense of ownership, accountability, and professionalism.
- Hands-on, execution-oriented, and able to balance efficiency with strong governance standards.
- Proactive, resourceful, and comfortable working independently while collaborating across multiple stakeholders.
- Adaptable and effective in a fast-paced environment with evolving priorities.
- Comfortable leveraging technology and practical AI tools to improve governance processes, documentation, and operational efficiency.
- Experience working within a regulated industry or international organisation is an advantage.
