Manage and oversee the in-house corporate secretariat activities for Wilmar International, ensuring full compliance with corporate governance standards, legal obligations, and regulatory requirements.
Serve as the main point of contact for corporate secretariat matters, including governance and compliance for all listed entities within the Wilmar Group.
Organize, coordinate, and attend Board and committee meetings, ensuring the preparation of agendas, minutes, resolutions, and related documents.
Prepare and file statutory documents, including financial statements, annual reports, sustainability reports and regulatory filings, including announcements, with relevant authorities, ensuring timely and accurate submission.
Provide expert advice on corporate governance issues, including risk management, compliance with stock exchange listing rules, shareholder and proxy advisors communications, and adherence to corporate policies.
Lead the preparation and coordination of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including the facilitation of proxy voting, preparation of shareholder communication materials, and regulatory reporting.
Maintain statutory records, including registers of directors, shareholders, and corporate documents, ensuring they are up to date and comply with legal requirements.
Liaise with legal advisors, auditors, and regulators to ensure the company's compliance with all applicable laws and regulations.
Stay informed on changes in corporate governance laws, company law, and regulatory frameworks, and assess their implications for the company's practices.
Support senior management and the Board on strategic initiatives such as mergers, acquisitions, and corporate restructuring, ensuring compliance with corporate governance standards.
Lead various in-house corporate secretariat projects as required, including the development and maintenance of corporate policies and procedures.
Manage ad-hoc corporate secretariat tasks as requested by senior management or the Board.
Qualifications:
A professional qualification in Corporate Secretariat or Governance (e.g., LLB, ICSA, CS or equivalent) is preferred.
Minimum of 12 years of experience in corporate secretariat roles, with at least 5 years handling corporate secretariat functions in-house for listed companies.
Strong knowledge of corporate governance, regulatory compliance, and company law for listed entities, particularly in the local and international context.
Demonstrated ability to manage in-house corporate secretariat functions, with a strong understanding of regulatory filing requirements and corporate governance best practices.
Strong organizational and project management skills, with the ability to prioritize and meet deadlines in a dynamic environment.
Excellent communication and interpersonal skills, with the ability to engage effectively with senior management, Board members, regulators, and other key stakeholders.
High level of professionalism, attention to detail, integrity, and confidentiality.
Proficiency in MS Office and corporate governance software is an advantage.
Key Attributes:
Ability to manage sensitive and confidential information with discretion.
Able to work well within a diverse team.
A proactive approach to problem-solving and improving processes.
Strong focus on in-house management, with a hands-on approach to corporate secretariat responsibilities.
