Collect & bank-in cash & cheques from mail opening and Centre.
Uploading of monthly GIRO file to bank.
Identify donation received from bank statements and obtain necessary information.
Prepare monthly accounting entries relates to donation.
Prepare monthly donation income reconciliation between Donor Management Systems and Business Central 365.
Prepare statement for NCSS fundraising license and Tote Board's funding. Submit the statements onto NCSS or Tote Board platforms.
Prepare quarterly income variance analysis of donation income for all centres.
Prepare annual budget including annual budget variance analysis and uploading of income into Business Central 365.
Issuing and safekeeping of keys and locks for Donation Box.
Liaise with HR/CEP on mail opening matters.
Any ad-hoc duties as assigned by superior
Admin
Key donation transaction into donation system
Check donation records entered by associates to the supporting documents / forms for donations received through different platforms and collection modes.
Perform reconciliation of monthly recurring credit card deductions.
Maintain project codes, payment mode, donation source in Donor Management System - create new or deactivate old & unused codes.
Oversee the donation mailbox to ensure that mails are followed up.
Handle donor's enquiries forwarded by fundraising department, escalated from associates or directly from donor.
Prepare the annual donation data for IRAS submission.
Liaise with Compliance and external auditors on the annual audit check for donations.
Ensure smooth running of the Donor Management System for recording of donations. Address day-to-day issues with IT and vendor.
Requirements
Diploma in Accounting or relevant accounting qualification
At least 2 - 4 years relevant working experience
Experience in handling donor management system is an added advantage.
Proficiency in Microsoft Excel.
Good team player, pleasant personality and able to work with minimal supervision.
