COMPANY DESCRIPTION
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The family-like atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
RESPONSIBILITIES
- This position is for SMU Executive Development (SMU ExD).
- Project Management:
- Partnership Development: Identify, engage, and onboard potential host companies in Indonesia, building a robust network for student internships.
- Student Recruitment & Matching: Work with university career centres to screen student applications, conduct interviews, and match student skill sets with host company requirements.
- Project Management: Facilitate the end-to-end internship process, including orientation, tracking progress, monitoring performance, and final evaluations.
- Compliance & Administration: Ensure compliance with Indonesian labour laws regarding foreign interns and manage visa/work permit processes (if required) in coordination with university partners.
- Stakeholder Relations: Act as the primary point of contact between Singapore universities, Indonesia-based host companies, and the student interns.
- Pastoral Care & Support: Provide on-the-ground support to interns in Indonesia, addressing issues related to accommodation, safety, and cultural adaptation.
- Act as the lead administrator in the planning, scheduling and delivery of a number of concurrent major internship events and activities.
- Utilizes a variety of technology platforms, face-to-face engagement, communicate with prospective students from the 6 autonomous universities for internship and job search assistance.
- Organising the resume writing / mock interview workshops, admin brief, pre-departure brief, pre-trip courses and etc.
- Collate all the report submission from students and to send out internship evaluation to employers.
- Compilation of receipts, invoices, claims, related reports for Global Ready Talent (GRT) grant disbursement with Enterprise Singapore.
- Assists Head of Department with development and marketing to expand internship and training opportunities specifically for targeted majors and industries.
- Programme Management:
- Serve as the primary administrator for executing multiple concurrent executive programmes overseeing all aspects of the programme delivery from start to finish.
- Managing internal and external stakeholder relationships, liaising with faculty and clients and ensuring the expectations of programmes are met.
- Facilitate communication with clients and participants regarding pre-course preparation, in-class activities, evaluations, and necessary follow-up until all modules are completed.
- Administer programme budgets according to approved costing, manage forecasting and reconciliation of expenditures.
- Deputise for another Programme Management colleague during her absence as required.
- Contribute to the general morale and professionalism of the SMU-ExD and SMUID PCE teams.
- Other duties as assigned.
QUALIFICATIONS- Bachelor's degree in related field, with more than 5 years of work experience.
- Excellent team working skills with a flexible can-do approach, self-motivation, resilience and a willingness to adapt to the changing needs and priorities in Executive Development and across SMU.
- A systematic, thorough, and highly-organised approach to work with the ability to work in tight deadlines.
- Exceptional communication, organizational, and time management skills, tolerance for ambiguity and the handling of multiple tasks essential.
- The ability to demonstrate a personable and diplomatic approach in dealing with a diverse range of people.
- Ability to exercise sound judgment and creative problem-solving skills in making decisions. Acting agile towards programme's delivery plan changes.
- Strong administrator carrying out high levels of accuracy and attention to detail when inputting data and providing information.
- Good IT skills including the use of the Microsoft Office Suite, particularly Word and Excel, Powerpoint and the ability to learn new systems.
- Ability to effectively network within the local environment to secure internship and job placement opportunities for students.
- Ability to work effectively with students and executive learners from diverse socio-economic backgrounds.
- Ability to work on occasional weekends, weekdays evening and public holidays.
- Travel for overseas course delivery, whenever required.
- Due to project timelines, preference will be given to candidates who can commence work immediately or within a short notice period.
OTHER INFORMATION#LI-LK1
Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.
Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University
