Senior Assistant Manager, Facilities Management Operation & Administration

What You'll Be Doing

• Provide administrative leadership and accountability for Facilities Management operations and governance

• Oversee departmental administrative processes, reporting timelines, submissions, and deliverables

• Act as the administrative liaison for system matters with external stakeholders

• Support the Head of Facilities Management in organising meetings, briefings, and management reports

• Process service provider invoices, claims, billings, and payments accurately and within timelines

• Support budget planning, annual submissions, accruals, expenditure tracking, and monitoring of FM contracts and projects (CAPEX, OPEX, MOHRR)

• Coordinate procurement activities including sourcing, purchasing, and consolidation of service agreements and ATAs

• Review, streamline, and enhance administrative procedures to improve efficiency and compliance

• Maintain structured and up-to-date FM records, documentation, and shared information systems

• Oversee FM asset records, inventories, minor equipment, and IT-related assets

• Perform quality checks on incoming documentation such as O&M manuals and as-built drawings

• Ensure accuracy and currency of SOPs, master document lists, inventories, and quality records

• Support and participate in internal and external audits, inspections, and regulatory reviews

• Work closely with contract management teams on managing agent matters including staff compliance, work orders, permits, licences, and claims

• Monitor contract-related documentation, staff movements, and operational compliance

What We're Looking For

• Bachelor Degree in Facilities Management, Business Administration, Engineering, or related discipline

• 4- 8 years of relevant experience in facilities management administration/ governance

• Strong exposure to procurement, budgeting, contract administration, and compliance

• Experience working in large, structured, or regulated environments preferred

• Highly organised, detail-oriented, and confident in managing multiple stakeholders

• Strong communication and documentation skills

  Interested applicants, kindly furnish us with your full and detailed resume in MS Words format and click Apply Now button.

  We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

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  JOBSTUDIO PTE. LTD.

  EA License No: 10C4754

  EA Personnel: Ryan Tan En Long

  EA Personnel Reg No: R25158265