Senior Assistant Facilities Manager (Healthcare)

Responsibilities

. Oversees Administrative processes for FM department

. Plan and Lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes

. Administrative liaison for IHAM system matters with MOHH representative

. Assist FM HOD to organise meetings and briefings as needed

. Process Service Provider's invoices and claims in a timely manner

. Process payments and billings in a timely manner

. Work closely with FM HOD on Budget Management such as annual budget submission, accrual submission, monitoring of expenditures and tracking of FM Contracts and FM Projects (CAPEX, OPEX, MOHRR) availability and utilisation status.

. Plan and coordinate administrative procedures and systems and devise ways to streamline processes eg GROSS ideas and implementation

. Process procurement requests (sourcing and purchase) as assigned

. Consolidate service agreements, ATAs, etc as needed

. Organize office records, files, memorandums, etc. in an effective manner.

. Upkeep the FM department shared information folders and FM assets (minor/ IT, etc)

. Quality check to incoming document, eg. Operation Maintenance Manuals and As-built Drawings received from Project team.

. Oversees the currency of master list of quality records, master document for SOPs, inventory, etc

. Participate and support in audits that the hospital subscribes to eg IT/DP & FM CSA, MOH Licencing and Inspection, MOH ESS, ISO45K audit, etc.

. Oversees administrative matters for Integrated Hospital Asset Management IHAM).

Requirements

. Bachelor's degree preferably in Facility Management, Engineering or Business Management.

. Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

. Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: Lionel Liew | Registration No: R1330693

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