Senior Assistant, Administration

NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of technology to achieve extraordinary things, creating lasting value and impact for our communities, partners, and people. Our diverse workforce of 14,000 has delivered large-scale, mission-critical, and multi-platform projects for governments and enterprises in Singapore and the APAC region

We are seeking a skilled and motivated Business Support Administrator to manage the project processing and administrative support to the team.

What will you do

• Ensure staff onboarding and off-boarding comply with the established procedure
• Manage all activities relating to project order processing
• Provision of general administrative and coordination support to the project team
• Review of existing workflow and convert workflow information into simple computer language
• Coordination with other business groups on timely response to any queries and issues.
• Maintain documentation/versioning in share drive/library
• Support and coordinate logistics needs for briefing sessions, events and seminars organized by the division/department
• Maintain project registers (issues, risks, change requests).
• Ensure accurate filing of contracts, vendor documents, technical designs, and approvals.
• Update progress reports, dashboards, and meeting minutes.
• Schedule project meetings (steering committee, vendor sync, daily stand-ups, working group meetings.
• Support to prepare meeting agendas, minutes of meeting and circulate action items.
• Coordinate onboarding of new team members (clearance, access).
• Track POs, invoices, and vendor payments.
• Any ad-hoc duties assigned
  
  

The ideal candidate should possess:

• Minimally a Higher Nitec, Diploma in Business Administration or equivalent discipline
• Good Computer literacy in MS Office
• Experience in using low-code tools such as Power Automate, Power App, and building BI dashboards
• Knowledge of SAP will be highly advantageous
• Possess a high level of maturity with excellent organizational skills
• Meticulous and able to handle multiple tasks, often within short periods of time with frequent interruptions and considerable pressure due to immediate deadlines
• Independent, resourceful, result-oriented individuals with a can-do attitude
  
  

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.

Scam Alert

We are aware of fraudulent job offers and impersonations of NCS recruiters. Phishing emails using convincing-looking but fake addresses are also commonly used to trick you into thinking that they come from official NCS sources.

Please note that all official communications from NCS Group will only be sent from verified corporate email addresses. Always check that the sender's email address ends with the genuine NCS domain, @ncs.com.sg and beware of extra letters, symbols or misspellings. When in doubt, verify the sender's identity by contacting us at [Confidential Information].