Senior Analyst, Executive Assistant, Asia Growing Markets Department

Fresher

Job Description

Job Responsibilities

Executive support

Manage and maintain the schedules of the General Manager and senior management including meetings, appointments, and travel arrangements.
Ensure updated meeting schedules with senior management of SMBC Group (Japan) which may be changed in short notice and in Japanese.
Arrange regular meetings with the affiliates and subsidiaries overseas.
Handle confidential and sensitive information with the utmost integrity and discretion.
Support ah-hoc requests as needed.

Communication & Coordination

Coordinate internal and external communications, including managing emails, phone calls, meeting agendas and follow-ups.
Work together with the other executive assistant based in Tokyo to support the General Manager schedules.
Liaise with internal departments and external stakeholders to ensure seamless operations and timely information flow.

Administrative Operations

Organize and maintain physical and digital filling systems.
Manage expense-related tasks including documentation and submission of reports.
Make travel arrangements including flights, accommodations, and itineraries.
Prepare and submit travel expenses, claim reimbursement and Entertainment & Gift applications.
Prepare and disseminate internal communications including travel details, forms and other administrative documents.
Provide backup covers for other executive assistants when needed.

Job Requirements

Proven experience as an executive assistant, team assistant or executive secretary. Experience in supporting Japanese management is an added advantage.
Strong written and verbal communication, and interpersonal skills.
Proficiency in English is required. Ability to understand and communicate in Japanese is an added advantage for liaising with Tokyo Head Office.
Strong organization and time-management abilities.
Proficiency in Microsoft Office Suite - Outlook, Excel and Word.
Demonstrates a high level of multitasking ability and effective time management, with a strong sense of prioritization to ensure critical tasks are addressed promptly and efficiently.