To provide administrative support and offload administrative workload from a team of therapists.
Responsibilities:
1. Office Administrative:
- Handle phone enquiries in office, GYM counter and DRC counter.
- Manage Therapy Services enquiries.
- Take minutes during departmental meeting.
- Photocopy forms and keep regular supply of forms.
- Book / set up room and other equipment for meetings and trainings.
- Report faults.
- Take charge of Fire Drills.
- Distribute, send and collect letters.
- Administer filling matters.
2. Operations Administrative:
- Enter data for Modified Barthel Index (MBI) and Hospital Occurrence Report (HOR).
- Update contact list and digital board in ward.
- Oversee billing matters and manual charging.
- Process Senior Mobility Fund (SMF) application.
- Support and coordination for departmental events.
3. Reports:
- Generate reports.
- Maintain monthly statistical template.
4. Inventory & Equipment:
- Purchase, monitor and oversee preventive maintenance of equipment and inventory.
- Maintain departmental stocks and inventory.
5. Staff Matters:
- Monitor locum time-in, time-out and attendance.
- Submit MCs, training certificates, training forms and other documents to HR/Finance on a timely basis.
- Register BCLS certification, CME talks and staff engagement programs.
- Activate therapists access for all required applications.
Requirements:
- GCE O Level and above.
- Minimum 2-3 years experience, preferable in a healthcare setting.
- PC illiterate with proficiency in Microsoft Office.
- Must be a team player.
- Able to multi-task and work independently.
- Strong analytical skills.
- Excellent interpersonal skills in working with both internal and external stakeholders.
- Comfortable in supporting big team and open office concept.
