We are currently seeking a dedicated and detail-oriented individual to join our team as a Senior Admin Executive to support both purchasing and general administrative functions.
Responsibilities
Purchasing Duties
- Prepare and process purchase orders, verify accuracy and match with quotes.
- Coordinate procurement activities for materials, suppliers, and equipment.
- Track supplier delivery schedules and manage logistics for both local and overseas shipments.
- Liaise with warehouse team for goods receipt and ensure proper documentation.
- Resolve issues with purchases or services in collaboration with vendors or users.
- Match supplier invoices with delivery orders/service reports.
- Generate monthly outstanding PO reports for management.
- Perform administrative tasks including data entry, filing, and documentation.
- Ensure compliance with purchasing policies and procedures.
- Participate in quarterly stock takes and internal audits.
- Handle vendor communication via calls and high-volume emails.
- Support third-party coordination including contractors and logistics providers.
General Administrative Duties
- Manage inventory and replenishment of office supplies and pantry refreshments.
- Handle orders for business cards, rubber stamps, and company uniforms.
- Assist in planning and execution of company events and staff activities.
- Provide ad-hoc administrative support across departments as required.
Requirements
- Minimum GCE O Level or equivalent; diploma preferred.
- At least 2 years of experience in purchasing or administrative support.
- Proficient in Microsoft Office applications.
- Good organizational, communication, and multitasking skills.
- Able to work independently and handle confidential information.
