Key Responsibilities
1. Administrative Support
- Handle general administrative duties including filing, data entry, and document management
- Prepare and maintain reports, correspondence, and presentation materials
- Maintain proper records of contracts, customer documents, and administrative files
2. Office & Operations Support
- Coordinate office facilities, meeting rooms, and office supplies
- Assist with onboarding and offboarding administrative processes
- Liaise with internal stakeholders and external vendors on administrative matters
3. Billing & Invoicing Support
- Assist in the preparation, checking, and verification of customer billing and invoices
- Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records
- Track billing status and follow up on outstanding invoices with internal teams
- Maintain proper records of issued invoices, billing schedules, and supporting documents
- Coordinate with finance and operations teams to resolve billing discrepancies
4. Coordination & Scheduling
- Assist in arranging meetings, appointments, and internal events
- Support logistics coordination for meetings, training sessions, and company activities
- Follow up on action items and ensure timely completion
5. Finance & Procurement Support
- Assist with purchase requisitions, invoice submissions, and expense tracking
- Support basic budget tracking and administrative cost monitoring where required
6. Ad-hoc Duties
- Provide ad-hoc administrative and operational support to managers and teams
- Undertake other duties assigned in support of overall business operations
Requirements
Education & Experience
- Minimum Diploma in Business Administration, Accounting, Finance, or related field
- Experience in invoicing, billing administration, or finance support is an advantage
Skills & Competencies
- Proficient in Microsoft Office Apps (Basic Applications, Visio and Power Apps will be an advantage)
- Comfortable working with billing data, invoices, and basic financial documentation
- Strong attention to detail and accuracy
- Good organizational and time management skills
- Clear communication and coordination skills
Location: Gul Cirlce
Working Time: 8.30am - 5.45pm (Mon-Fri)
Lye Chong Herng (R1657957)
Business Edge Personnel Services Pte Ltd (96C4864)
