Job Summary
Work closely with the Operations Manager to deliver accurate and timely Daily, Weekly, and Monthly Sales & Stock reports that drive effective and efficient company operations. Ensure compliance with Company Policies and Procedures within the office environment.
Responsibilities
- Collaborate with the Operations Manager to prepare and deliver sales and stock reports that support operational decision-making and business performance monitoring
- Process quotations, invoices, and related client documents accurately to maintain smooth financial transactions
- Coordinate with Store, Marketing Department, and Transporters to ensure timely and accurate delivery of goods
- Maintain administrative and financial reports and files, ensuring data integrity, accuracy, and up-to-date records for operational transparency
- Prepare reports and documents that enable other teams to make informed and effective decisions
- Monitor and coordinate distributors and regional offices incoming and outgoing receiving and delivery reports to ensure logistical accuracy
- Track distributors orders post-delivery, following up promptly on any missing orders to maintain order fulfillment integrity
- Perform data entry and conduct quarterly physical stock-takes with subsequent stock reconciliation to ensure inventory accuracy
- Execute accounts-related duties as assigned to support financial operations
- Undertake ad-hoc duties assigned by the Operations Manager to support business needs
Preferred competencies and qualifications
- Proven work experience as a Senior Accounts Executive with proficiency in Microsoft Office applications
- Strong interpersonal skills demonstrated by clear and concise communication in both written and verbal formats
- Ability to manage expectations and emotions effectively to facilitate successful communication and collaboration
- Positive and proactive work attitude characterized by reliability, flexibility, enthusiasm, helpfulness, and self-motivation
- Strong organizational skills with the ability to prioritize tasks, maintain meticulous attention to detail, and deliver high-accuracy results
- Problem-solving skills enabling independent work with minimal supervision
- Discretion, integrity, and loyalty in handling sensitive and confidential information with trustworthiness and reliability
- Multitasking skills to manage multiple deadlines and challenges simultaneously
- Resourcefulness to anticipate challenges and leverage available resources to find effective solutions
- Team player mindset with the ability to work effectively across various organizational levels, including senior leadership, professionals, and staff
