Scope:
To support the general day to day accounting function, focusing on Vendor management and Payments.
Accountabilities:
1. Vendor management
- Vendor maintenance - to create and update new vendors, verifying vendor details and bank accounts details submitted by PM team.
- Perform 3-way match (supplier's invoices, delivery orders and Purchase orders) in JDE and process AP invoices accordingly.
- Check all suppliers invoices and process payments twice a month and ensure proper supporting documents and prior approval are obtained. Copies of the supporting are saved and sent to the Approvers via email for HSBCnet payments.
- Liaison with PM and leasing teams on all related matters
- Attend to vendors queries on payments and resolve payment discrepancies
- Ensure compliance with company policies and internal controls
2. Operating Bank accounts
- Review bank accounts daily and maintain operating bank account to pay all costs and expenses.
- Prepare monthly bank reconciliations and follow up for any discrepancies.
- Liaise with banks for banking issues.
3. Other Responsibilities
- To provide support for external and internal audit.
- To provide support/cover for any team member's absence where needed.
- To provide support to any adhoc projects as needed.
Requirements
- Diploma in Accountancy or equivalent, with minimum 3 years of relevant experience.
- Able to perform tasks accurately and efficiently and meet deadlines.
- Excellent analytical and problem-solving skills
- Able to work independently with minimum supervision.
