Actively participate in the initial setup and implementation of the new accounting software, including system testing, staff training, and the rollout of the system to all users across the office and project sites. Ensure that all relevant information and user guidelines are communicated to users and serve as a point of contact with the software developer and IT staff to resolve system-related issues.
Assist the Accounts General Manager in customizing financial reports to comply with Japan Head Office reporting formats, new financial reporting requirements under the latest financial standards, GST reporting formats, and income tax reporting requirements for submission to the tax agent.
Assist the Accounts General Manager in implementing the integration with banks for payment processing, as well as the integration with IRAS and external vendors to comply with the new InvoiceNow requirements.
Act as a point of contact with the external software developer, together with the Accounts General Manager and IT staff, to identify and resolve issues encountered by users before and after the system goes live.
Verify and input invoices from suppliers and contractors into the accounting system, ensuring completeness and accuracy of transactions to facilitate timely payments to subcontractors and suppliers.
Check petty cash claims, input transactions into the accounting system, and update relevant schedules to monitor annual capping and ensure expenses are properly recorded and timely monthly payments are made to staff.
Verify payment checklists to ensure all payments are accurately recorded and process payment batches for scheduled monthly payments to suppliers and contractors.
Assist the Assistant Accounts Manager and Accounts General Manager in preparing monthly, quarterly, and annual reports for Japan Head Office.
Assist the Assistant Accounts Manager and Accounts General Manager with annual audit activities involving external auditors, income tax computations for submission to the tax agent, and GST audits.
Perform other accounting, reporting, and administrative duties as assigned by management.
