Secretary to the Chief Financial Officer (CFO)

Job Summary

The Secretary to the CFO provides high-level administrative and organizational support to the Chief Financial Officer. The role requires discretion, strong communication skills, and the ability to manage multiple priorities while supporting the smooth operation of the finance function.

Key Responsibilities

Manage the CFO's calendar, appointments, meetings, and travel arrangements

Prepare, edit, and format correspondence, reports, presentations, and financial documents

Act as a point of contact between the CFO and internal/external stakeholders

Coordinate meetings, prepare agendas, take minutes, and follow up on action items

Handle confidential and sensitive financial and business information with discretion

Maintain organized filing systems (electronic and physical) for financial records and documents

Screen and prioritize emails, calls, and requests directed to the CFO

Assist with budgeting, expense tracking, and invoice processing as required

Support preparation for board meetings, audits, and financial reviews

Perform general administrative duties to support the finance department

Qualifications and Skills

Diploma or degree in Business Administration, Secretarial Studies, or a related field

Proven experience as an executive secretary, personal assistant, or similar role

Strong understanding of office administration and basic financial terminology

Excellent written and verbal communication skills

High level of integrity, professionalism, and confidentiality

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong organizational skills with attention to detail

Ability to multitask, prioritize, and work under pressure

Experience

35 years of relevant administrative or secretarial experience, preferably supporting senior executives or finance leadership

Work Environment

Office-based role with regular interaction with senior management and external partners