[Job ID:1132898]
Responsibilities:
- Prepare, edit, and manage business correspondence, reports, and presentations in both English and Japanese.
- Maintain and organize business records, documents, and filing systems.
- Handle scheduling, meeting coordination, and internal communication on behalf of the Director.
Communication and Liaison
- Act as a bridge between the local office and the parent company in Japan to ensure effective and accurate information flow.
- Translate and interpret business documents and meeting discussions as required.
- Draft and review internal memos, reports, and emails in both languages.
Meeting Coordination
- Arrange and prepare agendas, materials, and minutes for internal and external meetings.
- Support the Director in following up on action items and deliverables.
Reporting and Documentation
- Assist in the preparation of monthly and quarterly reports for submission to Japan headquarters.
- Maintain confidentiality of sensitive business information.
Cross-Functional Support
- Liaise with other departments (finance, HR, operations, etc.) to coordinate projects and gather information for the Director.
- Support logistics and communication related to business trips, conferences, or corporate events (work-related only).
Expatriate Support
- Serve as the primary contact for expatriate employees, providing administrative and logistical assistance during relocation, onboarding, and local adaptation.
- Coordinate with HR and external vendors for visa applications, renewals, housing arrangements, and other expatriate-related matters.
- Assist expatriates with understanding local office policies, procedures, and cultural practices.
- Support the Director in managing expatriate assignments, including documentation, reporting, and communication with the Japan headquarters.
- Handle inquiries and requests from expatriate employees with professionalism and confidentiality.
- Any other ad hoc duties assigned.
Requirements:
- Minimum of 2-3 years experience in an administrative or secretarial role
- Proficiency in Japanese (JLPT N1) to communicate with Japanese-speaking stakeholders
- Excellent organizational, coordination, and communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- High level of professionalism, attention to detail, and discretion.
If you are interested in the role, please feel free to contact me at
[Confidential Information]
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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771
