Secretary

The Secretary (Admin & Maintenance) shall be required to secretarial support to the Chief Executive Officer (CEO) as well as manage and co-ordinate assigned business activities of the Company. The person shall also support the CEO to follow-up on status of projects or reports with the functional managers and supervisors.

1. Main Duties and Responsibilities

Secretarial Support

. Oversee the CEO's calendar and manage CEO's appointments and schedule.

. Screen incoming calls to the CEO and assist the CEO to make outgoing calls when required.

. Organise monthly management and department meetings.

. Prepare presentation and reports as and when required.

. Handle all restaurant and transport reservations for the CEO.

IT

. Liaise with the IT outsourced vendor on Internet connectivity as well as IT equipment.

. Handle all IT equipment purchases

. Oversee the maintenance and operation of Company's CCTV and security system.

Admin

. To arrange for Pest controlling every month.

. Handle all incoming and outgoing courier services with the vendors (FedEx and DHL).

. Oversee the purchases of office stationery and supplies as well as pantry supplies.

. Handle the printing of business cards.

. Issuance of security card to new employees and ensure that resigned or terminated staff return their card prior their last day of work.

. Handle the annual inspection of fire extinguishers in the offices and stores.

. Manage the bookings for meeting rooms and ensure that the rooms are neat after each meeting.

. Set-up video conferencing and projector for CEO if required.

. Arrange for breakfast, lunch and festive celebration for employees.

. Arrange for customer's gifts and ensure that they are send to the customers on a timely manner.

Office Equipment

. Purchase office furniture as and when required.

. Ensure the TV and sound system are well-maintained and in good working condition.

. Oversee the office air-con servicing and maintenance.

. Manage the utility (electricity and water) issues.

. Ensure the photocopier machines and pantry appliances are well maintained and in good working condition.

. Manage the mobile phone issued to Sales staff as well as mobile phone plan renewal.

Others

. Any other ad-hoc duties or projects as and when assigned by the CEO.