Main Responsibilities
- To ensure the efficient administration of the Executive Office.
- Schedules appointments for General Manager.
- To provide good coordination and assistance to the management & staff of the Hotel.
- Participate as a member of management and advise on the administrative implications of all matters being reviewed and give comments as required.
- Ensure that the day to day administrative needs are fulfilled.
- Maintains professional business confidentiality.
- Receive and file incoming letters and documents
- Prepare submission of any necessary detail claims to Finance Department when the need arises.
- Manage office and room supplies ensuring adequate stock at all times
- Administrative tasks including photocopying, filing (electronic and manual files), collating reports and information, preparing and distributing papers and other general administration duties for the management team.
- Provide full coordination, supporting and assistance for any requests by the Hotel Owners as well as the management and staff of Accor Hotels.
- Drafts routine or simple correspondence as assigned by the General Manager.
- Types correspondence, memorandums, circulars, reports etc.
- Opens/dispatches mail and email related to the division and other department heads.
- Proceed the reservation confirmation to the guests of GM, as directed by GM.
- Attend the Daily Morning Operations Meetings, Owners P&L Meetings. Keep records and transcribe minutes of each meeting, as well as chasing up each task with all concerned directors/managers, on behalf of General Manager, as mentioned in the meetings.
- Keeps filing of the Executive Office systematically.
- To coordinate and assist the secretaries and management of Owner Company on their requests i.e. Hotel Accommodation and Restaurant Booking, etc.
- To communicate with the other AccorHotels in all matters as directed by the General Manager
Job Requirements:
- Minimum a Diploma holder in Business Administration
- At least 3 years of experience in similar capacity preferably in hotel environment
- Possesses strong administrative skills
- Excellent knowledge of MS Word, Outlook, and Excel
- Possesses high level of flexibility and adaptability
- Strong English Language proficiency
- Able to read and write Mandarin Language
- Good Interpersonal skill
- Able to work under pressure and fast paced environment
..We regret to inform that only shortlisted candidates would be notified. ..
