Secretary Executive - MNC - Commodity Trade / VC

3-5 Years

SGD 6,000 - 9,000 per month

Job Description

Job Responsibilities

Provide comprehensive secretarial support to senior management, including complex calendar management, meeting coordination, expense claims, document drafting, filings, and business reservations.
Manage document processing, procurement activities, and perform payment verification and authentication (e.g., invoices, approval requests) in compliance with internal policies.
Prepare and draft meeting minutes and reports including weekly and quarterly submissions to HQ.
Oversee housing arrangements for Management Team secondees, including agent liaison, lease negotiations, rental processing, maintenance coordination, and preparation of related reports
Manage and coordinate HQ delegations, business visits, MOU signings, and stakeholder engagements, ensuring smooth execution of travel logistics, quotations, and internal compliance processes.
Oversee the company's travel desk functions, including end-to-end business travel arrangements (flights, hotels, visas, transport), vendor management, travel reporting, and corporate travel agency tender processes.
Plan and organize company events (e.g., CSR initiatives, business functions, sustainability reporting activities), ensuring effective end-to-end coordination and execution.
Provide general office administration and operational support, including driver management, meeting logistics, office supplies, and ad hoc projects, while serving as backup secretary when required.

Job Requirements

At least 3 years of relevant experience in secretarial or executive support role.
Proactive, meticulous, and highly organized with a collaborative and adaptable mindset.