Secretary

Secretarial support duties

. Manage the management's agendas, schedules, and appointments assess and prioritize invitations

. Coordinate meetings with Singapore authorities arrange in-person and online appointments

. Receive visitors, screen and handle telephone calls and written inquiries with poise

. Assist with official correspondence, including the drafting of meeting notes

. Maintain filing systems for electronic and hard copy documents, and the company's official contact list

. Proactively plan and coordinate the management staff's official travel

. Support high-level and official visits, prepare agendas, and provide on-site assistance

. Oversee the organization and coordination of events

. Manage VIP room and airport pass requests, immigration facilitation, and VIP reception logistics

. Prepare and serve beverages for official guests, including clearing and washing up

. Any ad hoc duties as deemed appropriate.

Office management and administration

. Prepare meeting notes and serve as liaison between the company and all Singapore authorities

. Handle all administrative matters related to the arrival and departure of executives

. Manage logistics, customs, and administrative matters of the company

. Oversee office equipment, stationery and supplies

. Oversee maintenance of the management's office and family manage logistics and courier requirements

. Any ad hoc administrative duties as deemed appropriate.

Accounting

. Record accounting transactions (revenue, expenditure, transfers)

. Ensure the regularity and accuracy of the accounting

. Ensure compliance with the directives of the company's policies and regulatory requirements

. Prepare reports as required

. Maintain complete and accessible documentation for the various administrative services.

Qualifications and Attributes.

• You should possess at least a diploma qualification, with proven experience in a secretarial, executive assistant, or protocol-related role.
• You should have excellent written and verbal communication skills in both English and Mandarin Chinese to deal with our Chinese counterparts proficiency in French would be a strong advantage.
• You should demonstrate a high level of discretion, reliability, and professionalism.
• You should possess strong organizational skills and the ability to manage multiple priorities effectively under pressure.
• Familiarity with diplomatic customs, protocol practices, and formal correspondence formats would be a distinct advantage.
• You should be proficient in standard office software, including the MS Office suite and digital filing systems.

This is a one year contract, renewable upon mutual agreement.