Secretary/ Administrator (Gaming Industry) - KV

Position: Secretary/ Administrator (Gaming Industry) (Job ID: 20267)

• Tanjong Pagar

• Basic + AWS + VB

Job Description:

Secretarial Duties

• Manage complex calendars, travel arrangements, and meeting schedules for the Director.

• Oversee all secretarial duties, including preparation, dissemination, and filing of correspondence, memos, forms, and documents assigned by the Director.

• Handle incoming calls, emails, and enquiries with professionalism act as receptionist to welcome and assist visitors.

• Liaise with internal departments and external stakeholders to ensure smooth coordination.

• Coordinate travel bookings (flights, accommodation, meeting rooms) for staff and visitors.

• Perform any other secretarial duties assigned by management from time to time.

Administrative Duties

• Manage office facilities, replenish supplies, and oversee contract renewals.

• Issue invoices and purchase orders liaise with customers on sales administration matters.

• Oversee daily office operations, vendor management, and facilities maintenance.

• Assist in planning and execution of company events and activities.

• Coordinate requisition and procurement of office supplies (stationery, pantry items, etc.), manage inventory levels, and liaise with suppliers.

• Ensure proper record keeping and compliance with company administrative procedures.

• Support management with ad hoc administrative tasks as required.

Job Requirements:

• Proven experience as a secretary, administrative assistant, or similar role supporting senior management

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Strong organisational skills with the ability to manage multiple priorities and remain calm under pressure.

• Ability to multitask and work independently with minimal supervision.

• Flexible and adaptable, able to handle diverse tasks.

• Excellent documentation, discipline and attention to detail.

• Strong interpersonal and communication skills.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above. Please find the link below on MOM regulations:

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

Thank you for your cooperation.

Tan Katrina Therese Yap

EA Registration No: R25128964
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN #09-02 SINGAPORE 049246
URL: www.pasona.com.sg

EA License No:90C4069