Secretary / Administrative Executive

Location: City Hall, Singapore
Employment Type: Full-time
Experience: Fresh graduates from Polytechnic or University welcome

About the Role

We are a small, close-knit firm looking for a reliable, intelligent Secretary / Admin Executive who enjoys working in a fast-paced, hands-on environment. This role is ideal for someone who likes being involved in day-to-day operations, solving problems independently, and supporting senior staff directly.

Key Responsibilities

• Provide secretarial and administrative support to management

• Manage schedules, appointments, and correspondence (emails, calls, messages)

• Prepare, organise, and file documents (physical and digital)

• Handle basic administrative tasks such as data entry, invoicing support, and record-keeping

• Liaise with clients, vendors, and external parties professionally

• Assist with ad-hoc tasks and day-to-day operations of the firm

• Anticipate needs and take initiative to improve office efficiency

Requirements

• Fresh graduates from Polytechnic or University are welcome

• Good written and spoken English

• Comfortable with Microsoft Office / Google Workspace

• Street-smart, resourceful, and able to think on your feet

• Organised, responsible, and able to multitask

• Enjoys working in a small firm where flexibility and initiative matter

• Positive attitude and willingness to learn

What We're Looking For

• Someone proactive who doesn't wait to be told every step

• Comfortable handling a variety of tasks (no rigid job scope mentality)

• Trustworthy and able to work independently

• Good people skills and professional communication

Why Join Us

• Exposure to real business operations

• Direct mentorship from management

• Opportunity to grow with the firm

• Friendly, non-corporate work environment