Job Specification
We are hiring an administrative executive to support the company in terms of our growth and operations. We need someone who can communicate effectively, both over the phone and over Whatsapp and email. This person should also be organized and meticulous, to manage our transaction volumes and customers. This person would report to our Sales manager.
Responsibilities:
- Involved in the co-ordination works for fulfilling the customer's order requirements.
- Attend to customer Enquiry, Sales Quotation and Purchase Orders, Correspondences.
- Handle calls/emails on enquiries & assist to follow up calls with customers. Support Sales and Operations
- Liaison person and attend to customer when the person in-charge of the sales accounts is not available
- Coordinate with sales manager on all ad-hoc duties
- Other tasks and duties requested by management
- Reply to email, telephone or face to face enquiries
Requirements:
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office especially Excel
- At least 3-4 years of Sales coordinator experience would be advantageous
- With a can-do attitude
Administrative Assistant top skills & proficiencies:
- Reporting Skills / Administrative Writing Skills / Microsoft Office Skills
- Analysis / Professionalism / Problem Solving
- Supply Management / Inventory Control
- Verbal Communication / Office Administration Procedures
- Typing Skills / Attention to Detail / Accuracy
- Multitask / Telephone Skills
- Teamwork / Discretion and Judgment / Patience
