Sales Order Management Executive

Job Scope:

. Responsible in managing the full order-to-cash cycles in ERP system, ensuring timely and accurate order processing to meet customer and revenue objectives.

. Receive and validate customer orders, verifying stock availability, pricing, and credit limits in accordance with internal policies.

. Handle customer inquiries and escalations via phone and email, resolving delivery delays, returns, and order discrepancies promptly and effectively.

. Coordinate on logistics and transportation with warehouse team & transporters to ensure smooth and on-time deliveries.

. Partner closely with Sales and warehouse teams to optimize sales order flow and resolve delivery issues.

. Monitor and follow up on urgent manual delivery orders, ensuring all signed documents were received and converted to official system records.

. Created and manage blanket orders and coordinate on release schedules to align with customers delivery requirements.

. Oversee order fulfilment and returns, processing adjustments and replacements in compliance with company policies.

. Suggest workflow enhancements to improve efficiency, order accuracy, and customer satisfaction.

. Ensure adherence to Regulatory standards (especially by checking products registration before order entry) including customs & export regulations.

. Provide proactive communication and order status updates to customers & sales teams.

. Deliver high levels of customer satisfaction through professional communication and quick resolution of issues.

. Provide backup support during absences of team members.

. Responsible to familiarize with the ISO13485 procedure & always operate within the guidelines.

Requirement:

• Candidate should have Diploma with 1-2 years related experience

• Fluent in both written and spoken English and Mandarin

• Good working knowledge with Ms Office applications

• Hands-on experience with sales order management module of any ERP Systems preferred