Overview:
We are seeking a highly organized and proactive Administrator to be the operational backbone of our Singapore office. This role provides essential support to our Sales, Marketing, and QC teams while managing key office administration and foundational HR tasks. The ideal candidate is a detail-oriented problem-solver who thrives in a fast-paced startup environment and is eager to contribute to HCCT's growth.
Key Responsibilities
1. Sales & Marketing Support (Primary Focus - 50%)
- Generate and organize targeted sales lead lists by country for the sales team.
- Manage sales orders, track deliveries, and handle import/export documentation.
- Maintain the customer database (CRM) and prepare sales reports.
- Coordinate sample deliveries and oversee toner/cartridge stock levels.
- Support eMarketing, update the company website, and handle front-office sales inquiries.
- Organize company events, meetings, and international trade shows.
2. Office & QC Administration (30%)
- Manage office supplies, vendor relations, and ensure a functional, hygienic office environment.
- Serve as the primary point of contact for internal and external communications.
- Assist the QC team with documentation, filing of test reports, and checks on supplier documents.
- Undertake special projects and assignments as directed by the CEO.
3. Human Resources Support (20%)
- Manage the full recruitment cycle: post jobs, screen resumes, schedule interviews, and issue offer letters.
- Maintain employee records, assign official email accounts, and track leave.
- Prepare monthly payroll reports for Finance and distribute pay slips.
- Liaise with the Ministry of Manpower (MOM) on work passes, levies, and compliance.
- Prepare year-end HR reports.
