Sales Executive - Trading industry

Sales Executive - Trading & Logistics Support

We are seeking a proactive Sales Executive to support our commercial operations and ensure smooth coordination between sales, logistics, and customers. This role plays an important part in managing sales documentation, coordinating shipments, and supporting international trade activities.

The ideal candidate enjoys working in a fast-paced environment and is comfortable handling both sales administration and import/export coordination while working closely with internal teams and external partners.

Key Responsibilities

Sales Administration

• Support the Sales team in preparing quotations, sales contracts, and related documentation.

• Process customer orders and ensure accurate entry into the internal system.

• Prepare Proforma Invoices and follow up with customers on order confirmations.

• Maintain organized sales documentation and ensure proper filing of records.

Import & Export Documentation

• Prepare and verify trade documentation for international shipments.

• Ensure the accuracy of HS codes, product descriptions, and shipment details.

• Coordinate with freight forwarders and shipping agents to arrange export shipments.

Logistics & Shipment Coordination

• Arrange local deliveries and export shipments to customers.

• Monitor shipment schedules and track cargo status to ensure timely delivery.

• Liaise with the warehouse team on loading schedules, packing requirements, and dispatch planning.

• Ensure shipping documents are prepared and submitted to customers on time.

Payment & Trade Compliance

• Assist in reviewing Letter of Credit (LC) terms and related documentation requirements.

• Coordinate with the Finance team on payment follow-ups, including Telegraphic Transfers (TT) and LC payments.

• Ensure all documentation complies with trade regulations and company procedures.

Internal & External Coordination

• Communicate with suppliers on shipment readiness and delivery timelines.

• Provide administrative and documentation support to the Sales team when required.

• Work closely with internal departments to ensure smooth order fulfilment.

Requirements

Education

• Diploma or Bachelor's Degree in Mechanical Engineering, Metallurgy, Material Science, Business Administration, or a related discipline.

Experience & Skills

• Prior experience in sales support, trading, import/export, or logistics coordination will be an advantage.

• Basic knowledge of international trade documentation and shipment processes is preferred.

• Familiarity with metal materials such as Grain Oriented Electrical Steel (GOES), ferrous and non-ferrous alloys, or related industrial materials will be beneficial.

• Good organizational skills with strong attention to detail.

• Ability to coordinate with multiple stakeholders in a fast-paced environment.

• Proficient in Microsoft Office applications.

  For confidential discussion or to apply, please send your updated resume to [Confidential Information]

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