SALES COORDINATOR

Job Description

As a Sales Coordinator, you will serve as a vital link between our clients, external vendors, and internal technical and management teams. You will handle administrative lifecycles, manage client documentation, and ensure smooth corporate transactions.

Key Responsibilities:

• Sales Support: Prepare professional and accurate cost quotations, sales invoices, tender and project variation orders for clients.

• Order & Coordination Management: Track the end-to-end lifecycle of supplier orders, monitoring payment value dates, and coordinating shipment pickups.

• Client & Vendor Liaison: Act as a key point of contact for external partners, corporate clients, and training coordinators.

• Database Administration: Maintain thorough and confidential records of corporate agreements, contracts (such as franchise and service agreements), and operations documentation.

• Cross-Department Coordination: Work closely with the operations, technical maintenance, and internal accounting teams to verify service completions before billing.

Job Requirements

Qualifications: Minimum Diploma in Business Administration, Management, Engineering, or a related field.

Experience: 1-3 years of experience in sales coordination, general corporate administration, or customer service management operations.

Core Competencies:

• Familiarity with basic corporate finance concepts (e.g., preparing GST-inclusive quotations, tracking payment lifecycles).

• Strong professional writing skills to seamlessly draft corporate correspondence, official transmittals, and emails to senior stakeholders.

Attributes: Highly organized, meticulous with numbers and documentation, and capable of working independently in a fast-paced environment.

Software Skills: Proficiency in Microsoft Office (Word, Excel), Quickbooks and standard business communication tools.

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