Handling of enquiry for quotation, create quotation in ERP and sending quotation to customer.
To process orders, create job numbers, open job files & assign Project number.
Receive of client order confirmation and co-ordinate with internal department for execution.
. Email communication/correspondence with client for readiness and delivery instruction
Issuance of Delivery Order and liaise with SCM for collection & delivery
To manage time and coordinate all aspects of the job that is assigned by Sales Engineer and Business Manager.
Preparations of shipping documents & liaise with shipping/forwarding company for exporting of goods
Raise purchase requisition form (PR), PR's to supply chain department to issue PO to supplier.
Check supplier's invoice for payment and close required Job files that has been forecast for the month and print out job costing sheet and quotation to review by sales manager.
Ensure all vendor invoices are submitted for processing of payment and filed in Job files.
Keep track of each milestone of every ongoing project and invoice customer accordingly.
Before actual issue of billing invoice to customer, drafting specification of invoice is to prepare with all necessary print including quotation, customer PO, email confirmation and onsite timesheet and general expenses for checking and approval by Business manager.
