Sales administrator

Company Overview We are a growing distributor specializing in orthopaedic sports medicine devices, surgical hardware, and implants. We operate out of a private estate/home-office setup and are looking for a highly versatile, trustworthy, and organized individual to support our business operations, manage our medical inventory, and oversee the maintenance of the property.

Role Summary This is a unique, multi-faceted role combining sales administration, medical logistics, and property management. You will be the backbone of our daily operations-ensuring that orders from hospitals and clinics are processed accurately, surgical implants and instruments are dispatched on time, and our private office estate remains well-maintained, secure, and fully functional.

1. Sales Administration & Order Processing

. Process incoming purchase orders, generate invoices, and issue delivery orders accurately.

. Act as the point of contact for customer inquiries, coordinating with hospital procurement teams, clinic staff, and sales representatives.

. Maintain and update customer databases, sales records, and pricing lists.

. Assist in basic accounting tasks, such as tracking payments, following up on receivables, and preparing monthly sales reports.

2. Warehouse & Logistics Management (Medical Devices)

. Manage the full cycle of inventory for orthopaedic medical devices, ensuring strict compliance with storage guidelines.

. Carefully track batch numbers, lot codes, and expiration dates for all surgical implants and hardware.

. Receive, inspect, and organize incoming shipments from overseas manufacturers.

. Pick, pack, and coordinate the dispatch of devices for scheduled surgeries, ensuring 100% accuracy.

. Conduct regular stocktakes and liaise with courier services for timely deliveries and returns.

3. Estate & Property Caretaking

. Oversee the general upkeep, cleanliness, and security of the property/home-office.

. Manage and maintain the swimming pool, including regular cleaning, chemical balancing, and scheduling specialized maintenance when necessary.

. Coordinate with external contractors (landscaping, HVAC, pest control, pool specialists) and supervise their work on-site.

. Ensure all estate utilities and facilities are in optimal working condition.

Requirements & Qualifications

. Prior experience in sales administration, logistics, or warehouse management. Experience handling medical devices, healthcare products, or strict-batch inventory is highly advantageous.

. Highly meticulous and detail-oriented (crucial for handling surgical inventory and order accuracy).

. Physically capable of handling warehouse duties, including lifting and organizing boxes of inventory.

. Proactive, hands-on, and willing to take ownership of property maintenance tasks.

. Trustworthy and reliable, with a strong sense of responsibility.

. Proficient in basic MS Office applications (Excel, Word) and comfortable learning inventory management software.

. Class 3 driving license to assist with urgent medical deliveries if required.

Working Hours & Benefits

. Working Hours: Monday to Friday, 9am-5pm, Saturday 9am-12pm adhoc

. Location: East Coast Road

. Benefits: Health Insurance, Annual Leave, AWS, Additional Variable Bonus