Sales Administrator

Role Overview

We are looking for a highly organized and detail-oriented Sales Administrator to support our growing commercial team. This role sits at the heart of our sales operations - ensuring quotations are accurate, orders are processed efficiently, and documentation is always compliant and professional.

If you enjoy structure, take pride in accuracy, and thrive in a fast-paced environment where no two days are the same, this role offers excellent exposure to cross-functional collaboration and the opportunity to grow alongside a dynamic business.

Key Responsibilities

Quotation & Proposal Support

. Prepare accurate, professional quotations and commercial proposals.

. Ensure pricing, documentation, and commercial terms are complete and compliant.

. Maintain proper version control and organized records for all submissions.

Sales Order & Documentation Management

. Process sales orders efficiently and accurately.

. Coordinate closely with Operations, Finance, and Logistics to ensure smooth delivery.

. Ensure all required commercial documentation is properly tracked and filed.

CRM & Reporting

. Maintain up-to-date and accurate CRM records.

. Support the generation of sales reports and performance summaries.

. Assist in tracking commission and sales-related documentation.

Tender & Compliance Coordination

. Compile and organize tender submissions and compliance documents.

. Ensure all required documents are submitted on time and in proper format.

. Support contract administration and documentation governance.

Cross-Functional Collaboration

. Act as the coordination bridge between Sales and internal departments.

. Respond promptly to internal and client administrative queries.

. Proactively follow up to prevent delays and ensure smooth workflows.

Continuous Improvement

. Identify opportunities to improve sales administration processes.

. Suggest workflow enhancements to improve efficiency and accuracy.

. Contribute to building scalable internal systems as the company grows.

What We're Looking For

Qualifications

. Diploma or Degree in Business Administration, Sales, Marketing, or a related field.

Experience

. 1-3 years of experience in Sales Administration, Sales Support, or Order Processing.

. Experience preparing quotations and handling sales documentation.

. Familiarity with CRM systems (e.g., Monday.com, Quickbooks).

. Comfortable working across multiple departments.

Technical Skills

. Proficient in Microsoft Office (especially Excel).

. Strong understanding of sales processes and documentation workflows.

. Familiarity with ERP systems is an added advantage.

Industry Exposure (Preferred)

. Experience in technology, robotics, IoT, engineering, or facilities management environments.

. Exposure to tender submissions and compliance documentation.

. Basic understanding of commercial terms and contract processes.

Who You Are

. Meticulous and detail-oriented

. Organized and structured in your work

. Able to manage multiple deadlines confidently

. Proactive and solution-driven

. Comfortable working in a dynamic, multicultural environment

. Calm and reliable during busy tender or submission periods

Why Join Us

Be part of a growing and forward-moving organization

Gain exposure to commercial operations across departments

Work in an environment that values ownership and initiative

Opportunity to grow as the company scales