We are looking for a meticulous and proactive individual to join our team as a Sales Administration Executive. In this dynamic role, you will be the backbone of our daily operations, ensuring smooth financial processing, administrative efficiency, and sales support. This position is ideal for a junior professional or a fresh graduate who is eager to grow and possesses strong numerical instincts.
Key Responsibilities
Finance & Billing
- Prepare and issue accurate invoices, credit notes, and payment receipts in a timely manner.
- Assist in reconciling accounts, tracking payments, and following up on outstanding receivables.
- Support the finance team with basic bookkeeping and data entry into accounting systems.
Administration & Operations
- Maintain an organized digital and physical filing system for records and contracts.
- Prepare regular operational reports and assist with internal documentation.
- Coordinate with internal departments to ensure seamless workflow and resolve administrative bottlenecks.
Sales Support
- Assist the sales team with order processing and verification of sales contracts.
- Maintain and update the sales pipeline and customer relationship management (CRM) database.
- Prepare quotations and follow up on pending documentation with clients.
Process Improvement
- Identify opportunities to improve administrative workflows and billing accuracy.
- Ensure compliance with company policies and contribute to a culture of operational excellence.
Requirements (The Ideal Candidate)
- Minimum GCE O / A Level, NITEC, or Diploma. Fresh graduates are welcome to apply.
- Open to entry-level candidates. 0 to 3 years of experience in administration or finance support is preferred, but candidates with no prior experience who demonstrate strong learning agility are welcome to apply.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with Excel formulas (VLOOKUP, PivotTables) is a strong advantage.
Core Competencies:
- Strong numerical sense and high attention to detail.
- Excellent time management and ability to prioritize tasks in a fast-paced environment.
- Adaptable, self-motivated, and a team player with a positive attitude.
