Sales Admin & Manpower IC

Job Summary

We are seeking a proactive, organised, and detail-oriented individual to join our team as an Sales Admin & Manpower IC.

Primary Responsibilities

Sales & Administrative Support

• Prepare sales proposals and quotations in collaboration with the Sales Team

• Compile, check, and submit documents for proposals and quotations

• Manage and oversee administrative matters related to sales and camp operations

• Prepare manpower documentation for submission to clients and schools

• Attend to incoming calls and general office enquiries professionally

• Provide general administrative support for company activities, camps, and events

Manpower IC & Recruitment Coordination

• Plan and execute recruitment for trainers and facilitators

• Manage job postings and support recruitment processes

• Contact applicants to arrange and coordinate interviews

• Coordinate interview schedules and logistics for new trainer recruitment

• Coordinate attendance and logistics for Train-the-Trainers (TTT) sessions

• Liaise with current and regular trainers to confirm availability for camps and programmes

Trainer Records & Compliance Management

• Maintain and monitor records of trainer certifications

• Compile, track, and follow up on certification renewals, including but not limited to:

  • MOE Instructor Registration System (IRS)

  • Standard First Aid & CPR/AED

  • Kayak Coach Certifications

  • ACCT Level 1 (L1) Certifications

• Compile trainers CVs and certifications

• Prepare Annex F documentation (MOE-required compilation of trainers CVs and certifications)

• Ensure all trainer documentation submitted to clients and MOE is accurate and up to date

Secondary Responsibilities

• Assist in setting up meeting rooms and interview spaces

• Support Next Factor (retail department) in packing and preparing goods for delivery

• Provide ad-hoc administrative and operational support when required