Safety Admin

Safety Administration & Documentation

. Provide day-to-day administrative support to the Safety/EHS team.

. Maintain accurate and up-to-date safety records, reports, permits, certifications, incident reports, and Safety Data Sheets(SDS).

. Ensure proper filing, storage, and retrieval of safety-related documents, both physical and digital.

. Compile and prepare documentation for audits, inspections, regulatory submissions, and compliance reporting.

. Prepare meeting agendas, record meeting minutes, and distribute meeting notes.

. Maintain confidentiality of sensitive safety, employee, and incident-related information.

. Assist in incident investigation processes by coordinating documentation and follow-up actions.

. Prepare safety communications, newsletters, alerts, and bulletin board updates.

Training & Certification Management

. Coordinate and schedule safety meetings, training sessions, safety campaigns, and safety events.

. Conduct safety orientation programs for new employees.

. Track employee certifications and competencies, including WSH, First Aid, Fire Safety, and other mandatory qualifications.

. Monitor facility, equipment, and statutory licences and certifications to ensure timely renewals.

. Develop and maintain user guides, training materials, and standard operating procedures related to safety systems.

Safety Systems Administration

. Administer safety-related digital platforms, including but not limited to Electronic Permit-to-Work (EPTW), Novade, Hubble, and other safety management systems.

. Provide end-to-end user support, onboarding, troubleshooting, and account management for system users.

. Monitor system utilization and user engagement, identifying and addressing recurring issues.

. Act as the primary internal point of contact for safety system functionality and support.

. Liaise with external vendors and technical teams to resolve issues, implement enhancements, and test new features.

. Track system performance indicators and generate periodic reports for management review.

Digitalisation & Continuous Improvement

. Lead the digitalisation of safety documents, forms, records, and reports.

. Ensure accuracy, completeness, and compliance of digitized records.

. Identify opportunities to improve administrative processes and system efficiency.

. Provide recommendations for enhancing safety management systems and workflows.

. Support continuous improvement initiatives within the Safety/EHS Department.

General Administration

. Handle incoming and outgoing communications, including emails, telephone calls, and correspondence.

. Prepare reports, presentations, and departmental summaries as required.

. Support departmental projects and special assignments.

. Perform any other duties assigned by management to support departmental and organizational objectives.