Research Admin Assistant

Job Summary:

Seeking a STEM graduate for a temporary role providing basic administrative support to our IP & Licensing team. This is an entry-level position offering exposure to intellectual property operations.

Key Responsibilities:

IP and Licensing Administration:

. Perform data entry to update and maintain records in the licensing database

. Send reminder emails to licensees for outstanding submissions or obligations

. Request and follow up with licensees on sales reports required for licensing compliance

. Tabulate royalties distribution using spreadsheet applications

. Assist in preparation of technology offers for potential licensees

. Support due diligence activities for licensing processes

. Provide general administrative support to the IP & Licensing team as needed

Pre-grant and Grant Administration:

. Utilise AI tools to assist with pre-grant vetting work

. Support grant administration processes with basic administrative tasks

. Assist with documentation and record-keeping for grant-related activities

. Support basic vetting processes with guidance from team members

Requirements:

. Qualification in Science, Technology, Engineering, or Mathematics disciplines

. Basic computer skills and willingness to learn data entry systems

. Good communication skills for email correspondence

. Attention to detail for accurate record-keeping

. Willingness to learn new systems and processes

. Basic familiarity with spreadsheet applications

Please note that this is a temporary contract which ends on 31 March 2026. Shortlisted candidates will be contacted.