Repair and Maintenance Assistant

Job Description

1. Maintenance Scheduling & Coordination - Support Maintenance Mechanic in scheduling servicing with sites, update maintenance schedules and ensure timely submission of lorry crane and scissor lift checklists before due dates. - Ensure timely servicing of vehicles and machinery update monthly and quarterly maintenance schedules. - Track and assign tyre replacements, and monitor the tyre maintenance register. - Prepare maintenance and tyre quotations for customers, ensure proper acknowledgement, and follow up on open back charge cases.
2) Regulatory & Documentation Management - Arrange documents for timely road tax payment. - Coordinate and prepare documentation for VICOM inspections. - Liaise with drivers and Operations team to ensure vehicles pass inspections for road tax renewal. - Maintain and update all maintenance records in the master Excel list. - Record and update tyre invoice details accurately in the SAP system, followed by entry into the tyre record Excel file for tracking purposes.
3) Vehicle & Driver Handover - Prepare and conduct Handover Checklists during driver transitions (new hires, resignations, or reassignments). - Record damages, repair costs, or cleanliness issues during handovers submit findings to HR within 3 days for cost accountability.
4) ISO Responsibilities (Shared Departmental Duties) - Conduct customer feedback surveys every three (3) months for the Repair & Services Department. - Support proper documentation and recordkeeping practices aligned with ISO requirements for maintenance and tyre-related processes accurately and promptly.
5) General & Support Duties - Assist the R&M Department whenever required. - Carry out any other duties assigned by Management.