Job Summary
The HR & Admin Coordinator supports APAC regional HR operations by managing recruitment, onboarding, employee lifecycle administration, and work pass processes, ensuring compliance with company policies and the Employment Act.
Responsibilities
- Coordinate end-to-end onboarding and offboarding processes, including preparing employment contracts, managing employee documentation, and tracking exit clearance
- Maintain accurate and up-to-date employee records in HR systems and personnel files to support compliance and reporting
- Assist in tracking employee leave and administering benefits to ensure accurate employee entitlements
- Ensure adherence to internal HR policies and local statutory requirements under the Employment Act
- Coordinate regional HR activities and initiatives across APAC, liaising with country HR teams to collect HR data, reports, and documentation
- Support regional HR reporting, such as headcount tracking and HR metrics, to inform management decisions
- Assist in administering performance management and compensation cycles to support employee development and reward processes
- Manage recruitment logistics, including job postings, interview scheduling, candidate communications, and pre-employment documentation
- Facilitate new hire orientation and onboarding activities, coordinating with IT for equipment and system access setup
- Coordinate work pass applications, renewals, and cancellations, liaising with employees, vendors, and authorities on immigration matters
- Assist in expatriate onboarding to ensure smooth integration into the company
- Prepare HR letters such as confirmations, promotions, salary adjustments, and resignations with accuracy and timeliness
- Maintain digital HR documentation and filing systems to ensure completeness and easy retrieval
- Manage general office administration, including supplies, pantry replenishment, facilities coordination, and vendor management
- Coordinate corporate travel and expense processes, providing user support and ensuring compliance with policies and systems (e.g., Concur)
- Support corporate travel program administration, including process improvements and stakeholder communication in partnership with Finance and vendors
- Assist with organising meetings, events, and internal coordination to support smooth office operations
- Serve as the first point of contact for basic HR queries related to leave, benefits, and policies, escalating complex issues to the Regional HR Manager
- Promote a positive employee experience through responsive and service-oriented HR support
Required competencies and certifications
- Diploma in Human Resources, Business Administration, or related discipline
Preferred competencies and qualifications
- 1-3 years of relevant HR experience or relevant internship experience for fresh graduates
- IHRP certification (e.g., IHRP-CA or IHRP-CP) or basic HR certifications
