Records Oversight & Inventory Meet with business units to review and update records inventories. Conduct annual records inventory checks. Maintain registry room records and filing system integrity.
Folder & Metadata Management Manage folders (creation, deletion, renaming) in the records system. Update and maintain File Plan structures. Periodically update records and folders metadata.
Records Appraisal & Disposition Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress. Arrange for disposition of records (disposal/transfer). Coordinate digitisation of hardcopy records.
Access & Compliance Manage access permissions for folders and records. Ensure compliance with internal records policies and statutory requirements.
Reporting & Engagement Prepare quarterly reports on filing statistics. Attend monthly meetings with Corporate Affairs (CA). Liaise with units and stakeholders on records-related matters.
Qualifications
Diploma holder (any discipline records management/IT/administration preferred but not mandatory).
At least 3 years of working experience (does not need to be in records management).
Proficiency in MS Office (Word, Excel, PowerPoint).
Detail-oriented with good organisational and follow-up skills.
Strong communication and interpersonal abilities to engage across units.
Preferred Attributes
Ability to work independently and manage multiple tasks simultaneously.
Comfortable learning new systems (ECM, records management tools).
Process-driven mindset with eye for compliance and documentation.
