As a Receptionist & Office Administrator, you will act as the first point of contact for all guests, clients and visitors to the Singapore office during office hours. As you are key to creating first impressions, you will maintain a pleasant disposition and behave in a professional manner at all times. Your key responsibilities include handling incoming calls, attending to guest, managing meeting room bookings and handling general office administration.
Key Responsibilities
Reception & Front Desk
- Welcome and assist visitors in a professional and friendly manner
- Handle incoming calls, redirect appropriately, and take messages
- Manage incoming and outgoing mail, courier deliveries, and packages
- Schedule appointments and manage meeting room bookings
- Maintain a clean, organized, and presentable reception area
- Provide general assistance to clients, guests, and staff
- Support meetings, events, and conference arrangements
Office Administration
- Ensure the office environment is well-organized and operational
- Act as the main point of contact for Singapore office matters
- Maintain office equipment (printers, computers, etc.) and coordinate repairs
- Manage office supplies, inventory, and pantry items
- Assist with office contracts, invoices, renewals, and payments
- Oversee workplace safety (first-aid kit, fire extinguisher, etc.)
- Liaise with vendors for maintenance and office services
- Coordinate with building management office
Internal Coordination
- Liaise with IT on laptop setup, maintenance, and troubleshooting
- Support IT with asset inventory and lifecycle tracking
- Manage office security systems (access cards)
- Collaborate with HR on employee engagement and events
Requirements
- 1-3 years of experience in receptionist or administrative roles preferred
- Good communication and interpersonal skills
- Good organizational skill
