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Only Singaporeans/PRs are eligible to apply
Reception Duties
- Greet and welcome visitors in a professional and friendly manner.
Manage incoming calls, emails, and correspondence, directing them to the appropriate staff. - Handle visitor registration and issue access passes in line with company security procedures.
- Maintain a tidy and presentable reception area.
- Manage incoming and outgoing mail, couriers, and deliveries.
Facilities & Office Support
- Assist with general office and facilities management, including ordering supplies and stationery.
- Coordinate with vendors and contractors for office maintenance, cleaning, and repair services.
- Monitor meeting rooms, pantry supplies, and office equipment, ensuring availability and functionality.
- Support health, safety, and security procedures within the office.
- Assist with seating arrangements, desk booking systems, and space management as required.
Administrative Support
- Provide support for staff travel bookings, visitor arrangements, and event logistics.
- Assist with filing, data entry, and document management.
- Support office initiatives (e.g., staff engagement activities, sustainability projects).
- Assist HR/Administration team with ad-hoc tasks as needed.
Qualifications & Skills
Education & Experience
- Diploma or equivalent qualification in Business Administration, Office Management, or related field.
- Minimum 1-2 years experience in reception, administrative, or facilities support roles.
Key Skills
- Excellent communication and interpersonal skills.
- Strong organizational skills with the ability to multitask and prioritize.
- Professional and customer-focused demeanor.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Basic knowledge of office and facilities management practices (preferred).
Personal Attributes
- Warm, approachable, and service-oriented personality.
- Proactive and resourceful in problem-solving.
- Detail-oriented with a high level of reliability and discretion.
- Team player with flexibility to assist across different tasks.
