Receptionist cum Admin (Private Bank, Permanent)

Work Location: Raffles Place
Woking Hours: 9.00 am to 6.00 pm

Responsibilities:
The Receptionist and Office Administrator is responsible for supporting the smooth and efficient day-to-day operation of the office. The role provides reception, administrative and facilities support to ensure a professional, welcoming and well-organised workplace environment.

This position reports to the Office Manager.

1)Reception

. Serve as the first point of contact for all visitors and guests.

. Screen, receive and direct visitors in a professional and welcoming manner.

. Manage meeting room bookings and ensure all meeting rooms are maintained and ready for use.

. Provide concierge support for guests, including serving of beverages.

. Handle telephone calls professionally and route them to the appropriate staff members.

2)Mail Management

. Collect, sort and distribute incoming mail from the mailroom.

. Prepare and send registered mail, including purchasing stamps when necessary.

. Send client statements and process outgoing mail at the end of each day.

. Coordinate local and international courier arrangements

3)Office/ Facilities Support

. Manage the procurement of stationery, pantry supplies, business cards and name stamps.

. Maintain office equipment, including photocopiers, printers and related supplies.

. Proactively identify equipment replacement needs and coordinate related work to minimise disruption.

. Support facility services, including office management, maintenance, safety and security matters.

. Coordinate office housekeeping and maintenance with vendors, such as chair repairs, carpet cleaning and glass cleaning.

. Manage access cards and related administrative processes.

. Provide logistical and administrative support for in-house events.

. Print and sort account opening documents.

. Scan and organise documents as required.

Requirements:

. Minimum 2 years of relevant reception and administration experience, ideally in Banking and Financial

- Advanced proficiency in Microsoft Office, including Word, Outlook, Excel and PowerPoint.

. Strong attention to detail, with a proactive and organised approach to work.

. Able to work independently while also contributing effectively as part of a team.

. Willing to take initiative and support responsibilities beyond the core job scope when required.

. Open, approachable and service-oriented in dealing with colleagues, visitors and external parties.

. Enthusiastic, self-motivated and committed to maintaining a professional office environment.

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Charnele Tan | Registration No: R1105360