We are seeking a Receptionist cum Admin Assistant to manage front desk operations and provide general administrative support to the office. The successful candidate will be the first point of contact for visitors and callers and will ensure the smooth daily operations of the office.
Key Responsibilities
- Manage the reception area and serve visitors by greeting, welcoming, and directing them appropriately
- Ensure meeting rooms are properly set up prior to meetings
- Answer incoming telephone calls to the main line and redirect calls to relevant parties
- Process staffs expense claims
- Receive and redirect enquiry emails accordingly
- Manage incoming and outgoing mail
- Handle bookings for hotels, air tickets, and other related services
- Provide general administrative support including data entry, sorting, and filing of documents
- Ensure the maintenance and upkeep of the office environment
- Monitor office supplies and place orders for inventory such as staff name cards, envelopes, stationery, and consumables
- Assist in organizing office events
- Perform other ad-hoc duties as assigned by the Head of Department
Job Requirements
- Minimum GCE O Level or equivalent
- At least 1 year of experience in reception duties and office administration
- Excellent organisational skills with strong attention to detail
- Able to work independently and collaboratively as part of a team
- Proficient in Microsoft Office applications
- Effectively bilingual in English and Mandarin to liaise with Mandarin-speaking customers and visitors
- Familiarity with WeChat and DingTalk applications
Benefits
- Medical benefits
- Annual leave and public holidays in accordance with Singapore labour laws
- Supportive and professional working environment
