Receptionist cum Admin Assistant

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore's Precision Engineering sector by addressing manpower challenges and fostering industry growth.

By applying for our job opportunities, you're joining a strategic effort to enhance Singapore's Precision Engineering landscape.

Job Description

• Responsible for providing administrative support to ensure that office support services are provided in an effective and efficient manner

• Answer, screen and forward incoming phone calls

• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

• Handle incoming mails, documents and couriers. Sort and distribute mails to respective departments/personnel

• Maintain records of registered letters, courier and official letters

• Maintain and update the booking system for meeting rooms at level 1

• Inform Tea-Lady of meeting for the setting up of meeting rooms

• Prepare Personal Protective Equipment (PPE) for visitors/clients

• Ensure that meeting rooms and PPE are clean, tidy and in good working condition

• Arrange and maintain the potted plants in the office by the landscape company

• Responsible to email the Corporate e-Birthday Card to staff

• Responsible for maintaining office fixed assets record and order upon request from the relevant department

• Submit requisition of stationery and pantry items. Ensure adequate stocks

• Prepare and issue car park decal, verify invoices (couriers, phone bills, newspaper and laundry, Esso and transport).

• Arrange company transport for staff and workers

• Issue memo for staff welfare pertaining to Newborn Babies and Condolences

• Arrange of fruit basket to staff for newborn or on hospitalization leave

• Update memo for welcoming new staff, resigned staff, promotion and transfer staff

• Maintain a safe and clean reception and lobby area

The Talent People 24C2589