Job Description
Location: Marina One, Singapore
Employment Type: Full-Time
Be the Face of Our Workplace
We are looking for a proactive and customer-focused
Receptionist & Administrative Coordinator to be the face of our office and support daily workplace operations. This role is ideal for someone who enjoys interacting with people, coordinating multiple activities, and creating a positive employee and visitor experience.
Key Responsibilities
Reception & Visitor Experience
- Manage front desk operations and maintain a welcoming reception area.
- Greet visitors, employees, and vendors professionally.
- Handle visitor registration, access passes, and incoming calls.
- Assist with workstation and meeting room bookings.
Office Administration & Operations
- Support office facilities and administrative activities.
- Manage mail, courier services, and document deliveries.
- Maintain office access records and issue employee, visitor, and temporary passes.
- Update company phone directories and administrative records.
Onboarding, Offboarding & Asset Management
- Welcome new hires and support onboarding administration.
- Coordinate access cards and mobile device issuance and recovery.
- Maintain mobile device inventory and asset records.
- Support employee exit processes and liaise with IT and relevant stakeholders.
Employee Engagement & Support
- Support office events and employee engagement activities.
- Coordinate quarterly staff purchases and corporate gift inventory.
- Assist the Admin Team with operational and ad hoc projects.
What We're Looking For
- Diploma or equivalent qualification.
- 2-5 years experience in reception, office administration, or workplace services.
- Strong communication and interpersonal skills.
- Well-organized, detail-oriented, and service-focused.
- Proficient in Microsoft Office applications.
- Able to work independently and collaboratively in a fast-paced environment.
Why Join Us
- Be a key contributor to a positive workplace experience.
- Enjoy a varied role covering reception, administration, and employee support.
- Work with a collaborative and supportive team.
If you're passionate about customer service, office operations, and creating a great workplace environment, we'd love to hear from you.
