Prepare and submit purchase requests for indirect production‑related items.
Coordinate overtime documentation and follow up on approvals for production teams.
Maintain accurate administrative records to support production control activities.
Warehouse & Logistics Coordination
Support order receiving and closing activities in coordination with warehouse teams.
Arrange collection and movement of quality‑related materials between warehouse and relevant parties.
Maintain proper housekeeping of quality and material records.
Coordinate daily operations with third‑party warehouse partners to ensure smooth handling of materials.
Planning & Production Documentation
Distribute production‑related documents to relevant internal departments in a timely manner.
Circulate manufacturing and production instructions to the shopfloor.
Prepare and print kitting lists, improvement records, and production output documents.
Support preparation of shipping documents and tax invoices for side orders and spare parts orders.
Cross‑Functional Coordination
Coordinate with Engineering / R&D teams to prepare technical manuals or documentation required for customer orders.
Support preparation of system connectivity and technical setup documentation required for customer delivery (e.g. machine connectivity or data interface requirements).
Monitoring & Record Keeping
Maintain tracking and monitoring sheets for production documents, instructions, and related records.
Ensure documentation is properly recorded, updated, and traceable for audit and operational reference.
Requirements
Diploma or equivalent qualification in Business Administration, Logistics, Supply Chain, Engineering Administration, or a related field.
1-3 years of administrative experience in a manufacturing, production, planning, or warehouse environment preferred.
Strong administrative and documentation skills with attention to detail
Good coordination and communication skills across multiple departments.
Comfortable working with spreadsheets, documents, and basic reporting tools.
Able to manage multiple tasks and priorities in a fast‑paced production environment.
Team‑oriented with a proactive and responsible work attitude.
